ILM Australia (Industrial Light & Magic) is currently seeking a highly organized, proactive, and communication-driven Production Coordinator to join our state-of-the-art studio in Moore Park, Sydney. As the vital connective tissue between artistic vision and technical execution, the Production Coordinator plays a pivotal role in ensuring that our visual effects projects are delivered on time, within budget, and to the legendary standard of excellence associated with the ILM name globally.

Founded by George Lucas in 1975, ILM has been at the forefront of every major digital revolution in cinema history. By joining the ILM Australia team, you will be part of a sophisticated global network that spans San Francisco, Vancouver, London, and Mumbai, contributing to the most significant feature films, streaming series, and immersive experiences in the entertainment industry today.

The Role: Strategic Execution and Communication

As a Production Coordinator at ILM Australia, your primary mission is the seamless management of a specific department of artists (e.g., Lighting, Compositing, or Creature Dev). You are the “air traffic controller” for your assigned discipline, balancing the creative needs of Supervisors and Leads with the logistical requirements of the broader show schedule.

This is a high-visibility role that requires the ability to juggle multiple priorities while maintaining a calm, professional demeanor under the pressure of tight deadlines. You will act as a primary point of information, ensuring that every member of your team—from the Production Assistants you mentor to the Executive Producers you report to—is aligned and informed.

1. Schedule Management and Tracking

• Discipline Oversight: Work closely with discipline Supervisors and Leads to manage crewing, casting, and scheduling for your department’s body of work.
• Data Integrity: Utilize ShotGrid (Flow Production Tracking) and internal ILM Australia tools to schedule, track, and manage all assigned work. You are responsible for ensuring that all status updates are accurate and reflect the real-time progress of the show.
• Deadline Enforcement: Monitor department progress against internal and client-facing deadlines. You will conduct regular check-ins with artists to assess workload, identify roadblocks, and ensure targets are met.

2. Communication and Liaison

• Process Establishment: Develop and maintain effective communication workflows for relaying targets, assignments, and priorities to both your specific artist crew and the wider show production team.
• Information Hub: Serve as the central liaison between all relevant parties, providing instant updates on the status, priority level, and rescheduling needs of any given shot or asset.
• Turnovers: Organize and lead “turnover” sessions with your department crew, communicating vital information to all artists assigned to assets or shots so they can hit the ground running.

3. Review Management and Dailies

• Dailies Coordination: Act as the primary lead for organizing dailies and shot reviews throughout the day. You will manage the flow of media and ensure the Supervisor or Lead has everything they need for a successful review session.
• Feedback Documentation: Take comprehensive notes during reviews regarding creative feedback and technical decisions. Ensure these notes are entered into the Internal Tracking System immediately to provide clear direction to the artists.

4. Leadership and Team Development

• Mentorship: Supervise, delegate tasks to, and provide training for assigned Production Assistants. You are responsible for their professional development and integration into the ILM Australia workflow.
• Technical Escalation: Act as the first point of contact for technical support issues within your department, prioritizing and escalating these to the IT or Media Systems teams as required.
• Conflict Resolution: Anticipate potential bottlenecks or personnel issues and communicate them to leadership early to reach proactive solutions.

Candidate Requirements: Skills and Experience

We are looking for a candidate who combines a love for the film industry with a meticulous, data-driven approach to project management.

Technical Proficiencies

• Software Knowledge: High proficiency in Macs and PCs, specifically with Microsoft Excel (for complex tracking) and Word. Familiarity with Google Suite and UNIX environments is considered a significant advantage.
• Tracking Tools: Previous experience with ShotGrid or similar production management software is highly desirable.

Professional Qualities

• Exceptional Communication: You must possess the ability to translate complex technical needs into clear, actionable instructions for your team.
• Pressure Management: Proven ability to handle high-stress environments and fast-paced production cycles with a solution-focused mindset.
• Detail Orientation: An almost obsessive attention to detail; in VFX production, the smallest data error can have significant downstream consequences.
• Collaboration: A deep commitment to a respectful, inclusive team dynamic. At ILM Australia, we lead by example.

Educational Background

• A Bachelor’s Degree in Film, Art, or Communications is preferred.
• Equivalent professional experience—specifically within the VFX, Animation, or Gaming industries—will be considered in lieu of a degree.

Based in the historic Moore Park district of Sydney, ILM Australia is a hub of creativity and cutting-edge technology. When you join our team, you are joining a culture that values:

• Diversity, Inclusion, and Belonging: We believe our studio should reflect the world we live in. We encourage applicants of all backgrounds to apply, even if you don’t meet 100% of the criteria. We value your unique story.
• Innovation: We are currently breaking new ground in Virtual Production (StageCraft), VR, and AR. You will be at the epicentre of these developments.
• Legacy: You will be part of the company that created the visual effects for over 325 films, including Star Wars, Jurassic Park, and the Marvel Cinematic Universe.

ILM Australia is proud to be a part of The Walt Disney Company. Disney’s legacy of creating world-class stories and experiences reaches consumers in every corner of the globe. As a Production Coordinator, you are an essential part of a business segment that includes Disney Entertainment and Disney Experiences, helping to bring magic to life for every member of the family.