Company: KoalaFX

Are you organized, methodical, and passionate about keeping VFX productions running smoothly? KoalaFX is seeking a dedicated VFX Coordinator to play a crucial role in ensuring our projects move efficiently through the production pipeline. This role requires meticulous attention to detail, excellent communication skills, and the ability to thrive in a dynamic, fast-paced environment. As a VFX Coordinator, you will be at the heart of our production process, supporting both the creative and operational sides of our VFX projects. At KoalaFX, we pride ourselves on delivering high-quality visual effects for film, television, and interactive media. Our projects demand collaboration, precision, and adaptability. The VFX Coordinator acts as the linchpin between producers, supervisors, artists, and technical teams, making sure that every task, asset, and note is tracked, communicated, and completed seamlessly. You will ensure that our artists and production teams have everything they need to focus on their creative work while maintaining schedule, budget, and quality standards. Role Overview The VFX Coordinator is responsible for overseeing the flow of shots, assets, and tasks across the production pipeline, making certain that all briefs and supervisor or client notes are accurately tracked and communicated. You will work under the guidance of producers and VFX supervisors to ensure smooth operations and optimal use of resources. Your role will be vital in maintaining project organization, monitoring progress, and supporting the artistic team to meet deadlines without compromising quality. This position requires someone who is highly organized, proactive, and capable of multitasking in a high-paced environment. The VFX Coordinator needs to be confident in interacting with multiple departments and individuals, from administration and production to artists and technical teams, ensuring that information flows efficiently across the entire production ecosystem. Key Responsibilities Material Organization: Assist in collecting, organizing, and distributing materials, reports, and references from shoots. Ensure that all assets, references, and production documents are properly categorized and accessible for the team. Maintain a clear system for archiving and retrieving project materials, helping artists and supervisors find what they need quickly. Workload Planning: Collaborate with VFX Supervisors and Production Directors to plan the workload for assigned departments. Allocate tasks in line with project schedules, artist availability, and project priorities. Maintain flexibility to adapt plans as production demands evolve. Overview Allocation: Review the daily schedule of tasks and assignments provided by the producers. Monitor progress against planned timelines and resource allocation. Ensure that manpower and resources are efficiently distributed to meet production goals. Team Support: Provide all necessary elements and resources to the team for smooth functioning. Maintain tools, references, and communication channels to support artists’ workflow. Anticipate team needs and prepare resources in advance to avoid bottlenecks. Validation Tracking: Organize and track validations for tasks and shots to ensure all necessary approvals are obtained in a timely manner. Maintain a clear record of approvals from supervisors, clients, and internal teams. Alert producers and supervisors to pending validations to prevent delays. Artistic Team Management: Monitor deadlines for each assigned task and shot within your department. Perform daily verifications of task completion and progress. Adjust schedules proactively to maintain efficiency and meet project milestones. Interdepartmental Communication: Act as the primary point of contact between administration, production, and the artistic team. Ensure that information, updates, and feedback flow smoothly across departments. Facilitate collaboration between technical, creative, and administrative teams to prevent miscommunication or delays. Progress Reporting: Prepare daily reports on task progress, including tasks pending, in progress, and completed. Track validations and approvals, flagging any issues or bottlenecks. Provide updates to producers and supervisors to maintain visibility of project status. Expense Monitoring: Keep track of current and upcoming expenses within the departments. Ensure that expenditures remain within budgetary constraints. Report potential budget risks and collaborate with producers to find solutions. Who We’re Looking For We are seeking a candidate who thrives in a structured, detail-oriented environment and is comfortable managing multiple priorities simultaneously. You should possess strong interpersonal skills, a proactive mindset, and the ability to maintain clarity under pressure. A passion for VFX production, combined with a deep appreciation for the creative process, will enable you to support our artists effectively while ensuring operational efficiency. Qualifications & Skills: Proven experience in production coordination, project coordination, or VFX pipeline management. Exceptional organizational and time-management skills. Strong communication and interpersonal abilities. Proficiency in project management tools and software (Shotgun, ftrack, or similar tools preferred). Ability to multitask and adapt to changing priorities in a fast-paced environment. Detail-oriented mindset with a focus on accuracy and efficiency. Knowledge of VFX workflows, production pipelines, and asset management is highly desirable. Why Join KoalaFX? At KoalaFX, we believe in nurturing creativity while maintaining precision and efficiency. You will be joining a collaborative team where every contribution matters, and your coordination skills will directly impact the success of our projects. We value innovation, respect, and professional growth, providing opportunities for career development and exposure to high-quality VFX work. As a VFX Coordinator, you will play a critical role in enabling our artists and production teams to excel. You will help maintain structure, foster communication, and ensure that projects move seamlessly from concept to final delivery. This is a chance to be part of a world-class VFX studio and work on projects that captivate audiences globally. 📍 Location: [Specify Location / Remote if applicable]💼 Employment Type: Full-time Join KoalaFX and ensure that every shot, every asset, and every project is flawlessly executed!

🎬 KoalaFX is Hiring: Project Manager (VFX Production) Are you passionate about visual storytelling and meticulous project management? KoalaFX is seeking a highly structured, organized, and proactive Project Manager to join our creative team. This is a pivotal role where your skills will directly impact the quality, efficiency, and success of our VFX projects. You will act as the bridge between creative vision and practical execution, working closely with our producers, VFX supervisors, artists, and technical directors to ensure every project is delivered on time, on budget, and to the highest standard. At KoalaFX, we pride ourselves on delivering breathtaking visual effects that push the boundaries of storytelling. Our team thrives on collaboration, innovation, and attention to detail. As a Project Manager, you will play a central role in enabling our artists and supervisors to focus on creativity by providing structure, clarity, and actionable plans throughout the production process. Role Overview The Project Manager at KoalaFX is responsible for translating high-level creative and production decisions into actionable, day-to-day plans. You will coordinate with producers and supervisors to understand the project’s vision, break down tasks, allocate resources, and monitor progress. Your role is essential in ensuring that each phase of the VFX pipeline—from concept to final delivery—is executed efficiently, transparently, and within budget. This position requires a combination of meticulous planning, clear communication, and adaptability. You will not only manage schedules and budgets but also act as a problem-solver, foreseeing potential bottlenecks and proactively implementing solutions. You will supervise production coordinators, ensuring that every team member has the clarity, tools, and support needed to perform at their best. Key Responsibilities Oversee VFX Production: Lead the production of visual effects, ensuring each project meets or exceeds quality expectations while staying within budget and time constraints. Monitor each stage of production and collaborate with supervisors to resolve any creative or technical challenges. Schedule and Resource Management: Create, maintain, and monitor detailed project schedules. Allocate resources effectively across departments, balancing workload and timelines. Adjust plans dynamically to accommodate unforeseen challenges or client changes. Team Communication: Act as the central point of contact between producers, supervisors, artists, and technical directors. Facilitate smooth communication, ensuring that all team members are aligned on goals, deadlines, and priorities. Track Progress and Delivery: Monitor the progress of individual shots and sequences throughout the VFX pipeline. Track milestones, review deliverables, and ensure timely completion while maintaining transparency with stakeholders. Budget Oversight: Keep close track of project budgets, identifying potential risks, and proposing solutions to stay on target. Ensure all financial decisions align with the creative and operational goals of the project. Collaborate Across Teams: Work closely with VFX artists, technical directors, coordinators, and supervisors to understand the complexities of each shot and sequence. Facilitate collaboration and provide clarity to support the team’s creative output. Client and Supervisor Coordination: Translate client briefs and feedback into actionable tasks. Adapt schedules and workflows to accommodate notes or changes, ensuring smooth communication between clients, producers, and the creative team. Foster a Positive Work Environment: Inspire, motivate, and support the team to achieve their best work. Promote a culture of collaboration, respect, and innovation across all departments. Quality Control: Ensure that all VFX deliverables meet the studio’s high-quality standards before submission. Conduct thorough reviews of shot lists, breakdowns, and final outputs. Problem Solving and Adaptability: Anticipate production challenges and proactively implement solutions. Adapt workflows and strategies as needed to maintain project momentum and meet deadlines. What We’re Looking For We are looking for a candidate who thrives in a dynamic and creative environment. You should be highly organized, detail-oriented, and able to manage multiple priorities simultaneously. Exceptional communication skills are essential, as you will interact with artists, technical staff, producers, and clients on a daily basis. A deep understanding of the VFX production process, pipelines, and industry best practices is highly desirable. Qualifications & Skills: Proven experience in VFX production management, project management, or production supervision. Strong organizational and time-management skills, with the ability to manage complex schedules. Excellent communication and interpersonal skills. Ability to work under pressure while maintaining attention to detail. Knowledge of VFX software, pipelines, and production workflows is a plus. Problem-solving mindset with the ability to anticipate issues and proactively address them. Why Join KoalaFX? At KoalaFX, we believe in fostering creativity and innovation. You will be part of a passionate team that values collaboration, mutual respect, and professional growth. As a Project Manager, you will have the opportunity to directly influence the success of high-profile VFX projects, working alongside some of the most talented artists and supervisors in the industry. We offer a supportive work environment, opportunities for professional development, and the chance to contribute to projects that captivate audiences worldwide. If you thrive on organization, enjoy solving complex problems, and have a passion for visual storytelling, KoalaFX is the perfect place for you to grow and make a real impact. 📍 Location: [Specify Location / Remote Option]💼 Employment Type: Full-time Join KoalaFX and help bring extraordinary visual stories to life!